By-Laws
of
S.A. Bowmen Inc
Reno, Nevada
ARTICLE I - Membership
A. DUES
1. Yearly membership dues for individuals shall be $50.
2. Yearly membership dues for a single family of any size shall be $70.00.
a. A family shall be defined as: 1) Husband and Wife 2) Husband, Wife and all other legal dependents under 18 years of age. 3) A Single parent or head of household and all other legal dependents under 18 years of age.
b. The application for a family membership must show all the full names of the family members who desire membership.
c. Family members who join under an already existing membership shall be afforded family rates. Dues for family membership in these cases shall be pro-rated as necessary so that dues for the entire family become due on the same date.
d. Junior family members who become 18 years of age during a family membership year in which the family membership is in good standing shall be considered as a member in good standing until the next immediate expiration date of that family membership.
1) At the end of the current family membership, the junior(s) who became 18 years of age must then pay the individual membership rates to maintain his membership. The initiation fee will be deemed to have already been paid by the family membership.
2) Juniors who became 18 years of age shall still be considered as a family member for the purpose of obtaining family rates at SILVER ARROW BOWMEN functions. However , juniors shall shoot in their proper divisions as outlined by the NFAA. The family membership status for a junior who has turned 18 years of age shall expire at the next immediate expiration date of the family membership.
3. Yearly dues for a sponsored junior shall be $12.00 and the $10.00 initiation fee shall be waived.
4. A one time initiation fee of $10.00 shall be paid by each new individual or family membership.
5. An anniversary month shall be established for each new membership. After a period of 1 year from the date of the new membership, the membership shall become due on May 1st of the subsequent year. If the May 1st date is over 1 year from the time of the new membership, that member will be carried in good status until the May 1st due date. a. If membership is established during the first half of a month (1st through 15th day), the anniversary month shall be that same month. b. If membership is established during the last half of a month (16th through last day), the anniversary month shall be the next following month.
6. Any member who is delinquent in the payment of his membership dues shall not be eligible to hold any SAB OFFICE or receive the usual club benefits.
a. Dues become delinquent 31 days from the due date. (i.e. each member has a 30 day grace period)
b. Members whose dues have become delinquent shall be charged a reinstatement fee of $7.50 in addition to all other payable dues.
c. Hardship cases will be considered on an individual basis by the BOD who may waive or alter any provision of section A.6 of Article I of the By-Laws.
B. MEMBERSHIP APPLICATION FORMS
1. A standard application form shall be used for all applicants.
2. Each application for membership must be accompanied by payment of application fees and dues before such application is accepted for processing.
3. Each sponsored junior applicant must submit with his application for membership, a written note signed by one or both of his parents or legal guardian(s) , giving him permission to join SAB. The note should stipulate who is to be the sponsoring adult club member Pursuant to Article III, paragraph A. 2 . a. of the constitution, the adult sponsor must also submit a written and signed note which states that he accepts full responsibility for the junior in question.
C. SUSPENSION
1. Pursuant to Article III, paragraph B. of the Constitution, the BOD may suspend and SAB member for cause.
2. The BOD must act on any written and signed complaint filed against an SAB member. Any person may submit such a complaint.
ARTICLE II - Financial Management
A. RECORDS AND RELATED MATERIALS
1. The Secretary/Treasurer shall maintain a record of income and expense in a heavy binder with insertable pages. All activities are to be posted in this binder on a timely basis.
2. All checks shall be of the large business-type to be kept in a three ring binder.
3. All deposit slips shall be the duplicate type. All duplicate deposit slips shall be maintained as a permanent record.
4. The Secretary/Treasurer shall prepare a written reconciliation of all applicable cash accounts to probe all cash figures presented in the monthly financial report.
5. Copies of the monthly financial report shall be presented to each BOD member.
B. FISCAL PROCEDURES
1. Checking Account:
a. The four major officers shall be signators on all SAB savings.
b. Two (2) signatures shall be required to authenticate checks.
c. At least one of the two required signatures shall be that of the President or the Secretary/Treasurer.
d. The checking account balance shall not exceed $5,000.00.
2. Savings Account:
a. At least five BOD members shall be signators on all SAB savings accounts.
b. Withdrawals shall be authenticated with any three signatures.
3. The Secretary/Treasurer may maintain two change boxes for use in concession sales, the bank for each to be set by the BOD.
4. The Secretary/Treasurer shall coordinate and direct the taking of an inventory of all SAB assets and other tangible property to be completed in time for the annual “Statement of Financial Condition”. The necessary inventories shall reflect actual conditions no earlier than the first working day of December.
5. It shall be the BOD’s general responsibility and the Secretary/Treasurer’s specific responsibility to insure that sufficient cash funds are always on hand to pay all known recurring expenses for the current fiscal year. (i.e. Cash balances shall not drop below a level determined by the BOD which would render the SAB unable to pay all debts for the current fiscal year)
6. The BOD must approve all expenditures of SAB funds except for normal and necessary expenditures for the day-to-day club activities of the President, Range Captain and Secretary/Treasurer who each shall have an individually monthly limit of $300.00 for such expenditures.
C. AUDITS
1. The BOD may, at random intervals, and at least once a fiscal year, review or cause to be reviewed the financial records maintained by the Secretary/Treasurer to insure that transactions are being properly maintained. The BOD may arrange for an outside professional to conduct a yearly audit.
2. The Secretary/Treasurer shall make available at all BOD and all general membership meetings the income and expense ledger and the checkbook with all stubs for the previous 12-month period.
ARTICLE III - Committees and Appointed Officers
A. FORMATION
1. Except as provided elsewhere in the Constitution and By-Laws, the President shall appoint all standing and special committee chairmen.
2. Except as provided elsewhere in the Constitution and By-Laws, each committee chairman shall have the right to appoint members of his own committee.
3. The Range Captain shall appoint the Assistant Range Captain.
ARTICLE IV - Nomination Process
A. NOMINATING COMMITTEE
1. The President shall appoint a Nominating Committee Chairman no later than the first general membership meeting in September of each year.
a. The chairman serves until the President dissolves the committee.
b. The chairman appoints members to serve on the committee.
2. Duties:
a. Contacts the general membership to find those members willing to run for elected office.
b. Prepares a “SLATE” of nominees and indicates the office for which each wants to run.
c. Checks the eligibility for each nominee.
d. Presents a finalized slate of nominees to the BOD NO LATER THAN the regular October BOD meeting.
B. OPEN NOMINATIONS
1. At the regular November general membership meeting under the appropriate section of the agenda, the President opens nominations from the floor for all elected officers.
2. The President shall first recognize the nominating Committee Chairman or his alternate who shall then read the slate of nominees.
3. The President then indicates that the floor is still open for further nominations.
a. Anyone placed in nomination who is not present at the general membership meeting or who otherwise has not been contacted regarding this nomination prior to the general membership meeting shall be so informed of such nomination and given an opportunity to decline the nomination.
b. All nominees’ eligibility shall be checked prior to placing any names on the ballot.
ARTICLE V - Procedures for SAB Shoots
A. TOURNAMENT OFFICIALS
1. A tournament chairman shall be designated by the BOD for each SAB shoot. The Tournament Chairman shall:
a. Be responsible for following NFAA requirements if applicable.
b. Request that a target captain and two score keepers be chosen for each shooter group.
c. Be the final authority in settling disputes which arise over rules of conduct of the tournament official or a BOD member.
1) Each written protest must be accompanied by a $25.00 fee which will be refunded only if the protest is upheld.
2) If the results of the protest could effect the award standings of the tournament , the presentation of the tournament results and the presentation of award involved in the area of dispute shall be postponed until a quorum of the BOD can render a final decision on the protest.
3) If a quorum of the BOD cannot be established at the tournament site, any action must be delayed until the BOD can act on the protest. In such cases the result of the final decision will be published in the newsletter and shall also be sent by letter to the person who originally signed the protest.
2. The names of the tournament chairman and other tournament officials shall be announced and/or posted before the beginning of each SAB shoot.
3. The Secretary/Treasurer or his designated assistant shall be the registrar at each SAB shoot and shall also be designated as a tournament official.
4. The BOD or tournament chairman may designate additional tournament officials before the start of any tournament. All tournament officials are answerable to the tournament chairman.
B. SHOOTING RULES
1. Shooting rules shall follow established NFAA rules where applicable. Any differences must be explained before the start of the shoot.
C. SCORING
1. NFAA rules shall prevail where applicable. Any difference must be explained prior to the start of the shoot.
D. UNACCOMPANIED YOUTH AND YOUNG ADULT SHOOTERS
1. Unaccompanied youth and young-adult shooters will be allowed to shoot unsupervised during club shoots. Cubs must shoot under the supervision of an adult who will also keep score.
E. SPECIAL SHOOTS
1. Unless otherwise ineligible, all SAB members shall be allowed to compete in any SAB shoot upon payment of required fees except those special shoots designated by the BOD as being closed to all SAB members.